Quick Guide - Email Notifications

by GHG Corporation
Software Release: 7.5.3.9_#489
960 Clear Lake City Blvd
Document By: Sarah Harmeyer
Webster, Texas 77598
Published: September 2018
www.goclockwise.com
Page 2 of 12

Clockwise Email Notifications
Clockwise has the ability to send email notifications to all users based on their roles or actions within the site. Employees can receive reminders or alerts about their own timesheet or leave request while supervisors can be notified about any issues with their employees.
Setup Notes
Email notifications can be accessed and configured by using the Administrator menu and choosing “Notifications” on the list. To turn them on, click the title of the reminder and “Enabled” in the menu to the right. Once enabled, you are able to choose the configuration options and save at the bottom.
The scheduled sent time is based on the time zone configuration for the site - not the employee profile time zone.
Email addresses must be saved on the employee profile and can be updated by Administrators or Employees.
Managers and Backup Managers will only receive emails for the employees that are in the groups they are assigned over.
Configurable Options
 Emails sent to users can also be viewed and dismissed on the home page of the Clockwise site when they log in.
 The “From” address on the email can be changed to a company or easily recognizable address.
 Email send times and dates can be customized. For example, you could schedule the Timesheet Not Submitted email at 6pm the last day of the period and again the following morning.
 There is a feature that allows the manager of the group and of the parent group to receive notifications about all employees listed.
Please contact your setup representative or technical support to make any modifications listed above.
Employee Timesheet Reminders/Notifications
Scheduled Daily Timesheet Reminder
Daily Timesheet Reminder can be enabled for employee, manager and/or backup manager for any days of the week and/or weekend.
Notification trigger: if an employee does not have an entry (hours worked or leave) saved on their timesheet for that particular day

[SEE ATTACHED PDF FOR MORE DETAILS]