---
title: GMS Payroll Checklist
description: "GMS.Net Payroll Checklist Check Timesheet approvals: Log into TeamKeeper Supervisor Review timesheets Export Timesheets from TeamKeeper (after all are approved): Log into TeamKeeper Accounting "
---
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# GMS Payroll Checklist
*GMS.Net Payroll Checklist*
**Check Timesheet approvals:**
Log into TeamKeeper  Supervisor  Review timesheets
1. Apply Filters for ***Group, Timesheet dates, Select Status***
2. View Selected Timesheets
3. Select employees or Open all selected.
4. Approve timesheets
**Export Timesheets from TeamKeeper (after all are approved):**
Log into TeamKeeper  Accounting  Import | Export  Timesheets
1. Uncheck process timesheets
2. Check for days between
3. Set dates
4. Choose groups
5. Click Submit
- - Save file to desktop or designated folder ( Make sure you know where you saved this file)
- File name can be current pay period date but you are able to name it something different.
**Print PDF Timesheets from TeamKeeper (Note: this might not apply to your Company)**
Supervisor  View Multiple Timesheets
1. Filter by group or View All
2. Select employees
3. Set start and end dates
4. Formatted for print
5. Submit.
**Backup Database: (Note: this might not apply to your Company)**
Log into GMS Payroll Processing Before Payroll Database Backup
**Import timesheets into GMS:**
Payroll PR Supp timesheet import
1. Check txt
2\. Import timesheets from Designated foldare or desktop
3.Set pay period from dates
4. Set posting period
5\. Add batch description PPE \[PPE date\]
6\. Click Import
**Check/Adjust timesheet batch (Note: this might not apply to your Company)**
Payroll Timesheet Entry Find correct batch by pay period
Verify number of hours, rate of hours (regular vs overtime), element codes, and correct for rounding
**Print expense and timesheet batch (Note: this might not apply to your Company)**
Payroll Timesheet Entry Find correct batch by pay period
Once time has been adjusted, print the timesheet batch
Payroll Expense Reimb Find correct batch by pay period
Print Expense Reimbursement batch
**Leave Balance Processing: DO NOT CLOSE OUT FROM LEAVE REPORT SCREEN**
Payroll Processing Leave Balances
1. Check selected payroll batch
- No leave earning this pay period option not intended for TeamKeeperupload
- ***Sort by Alpha* required for TeamKeeper**
2. Click Print leave report
3. Export report 
4. Save file on desktop or designated folder as an **XML file** .
- File name can be current pay period date but you are able to name it something different.
5. Click Export or Save.
**Import leave balances into TeamKeeper:**
Log back into TeamKeeper  Accounting Import|Export  Leave balance.
1. Browse for saved leave file.
2. Click Upload Leave Balance File
**Prepare Payroll (Note: this might not apply to your Company)**
Payroll Processing Prepare Payroll
1. Check the box to Include Expense Reimbursement Batches Tab
2. Check the box to Include Payroll Adjustments
3. Click on the “Prepare Payroll” button
4. Pop up will ask to include all deductions
**Print Payroll and Deduction Registers (Note: this might not apply to your Company)**
1. The print payroll register box will pop up automatically with *Payroll Register* selected.
2. click Print
3. Print the Payroll Register and close the print screen
4. Select Deduction Register selected click Print
5. Print the Deduction Register and close the print screen
**Payroll Direct Deposit**
Payroll Processing Payroll Direct Deposit
1. Change Bank Settlement Date to Effective pay date.
- **Sort by Alpha ONLY do not sort by any other option**
2. Select any of the following options to include on Paystub. (If Required)
- Salary, Tax Data, Agency Phone, and SSN.
3. Enter pay date on stub-message (Not mandatory)
4. Create direct deposit
5. YES
6. **Save** file to desktop or designated folder
**Export paystubs**
The print paystubs screen will automatically pop up after the last step is complete
1. Print Paystubs to PDF and save File to desktop or designated folder
2. Export report
3. Select XML
- Save as **XML** file to desktop or designated folder
- File name can be current pay period date but you are able to name it something different.
1. Close
2. Yes
3. Close
4. SAVE PAYROLL
5. Yes
6. Ok
7. Exit
**Import paystubs into TeamKeeper:**
Log back into TeamKeeper Accounting  Import | Export  Pay Stubs
1. Browse for saved Paystub XML file.
- **DO NOT CHECK THE OVERWRITE BOX!**
1. Click Upload Pay Stub File
2. Exit TeamKeeper.
CONTINUE WITH YOUR REGUALR PAYROLL PROSESS in gms software
"
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