GMS Payroll Checklist

GMS.Net Payroll Checklist

Check Timesheet approvals:

Log into TeamKeeper  Supervisor   Review timesheets

1. Apply Filters for  Group, Timesheet  dates, Select Status
2. View Selected Timesheets
3. Select employees or Open all selected.
4. Approve timesheets

 

Export Timesheets from TeamKeeper (after all are approved):

Log into TeamKeeper   Accounting        Import | Export       Timesheets 

1. Uncheck  process timesheets         
2. Check  for days between                  
3. Set dates          
4. Choose  groups                 
5. Click Submit            
   • • Save file to desktop or designated folder ( Make sure you know where you saved this file)
     • File name can be current pay period date but you are able to name it something different.

 

 

Print PDF Timesheets from TeamKeeper (Note: this might not apply to your Company)

             Supervisor      View Multiple Timesheets

1. Filter by group or View All
2. Select employees
3. Set start and end dates 
4. Formatted for print   
5. Submit.

 

 

 

              Backup Database: (Note: this might not apply to your Company)

Log into GMS           Payroll Processing           Before Payroll Database Backup

 

 

 

 

 

 

Import timesheets into GMS:

Payroll           PR Supp           timesheet import

               1. Check  txt        

2. Import  timesheets from Designated foldare or desktop 

3.Set pay period from dates 

4.  Set posting period  
5. Add batch description PPE [PPE date]

6. Click Import 

 

 

 

Check/Adjust timesheet batch (Note: this might not apply to your Company)

 

Payroll           Timesheet Entry             Find correct batch by pay period

Verify number of hours, rate of hours (regular vs overtime), element codes, and correct for rounding

 

Print expense and timesheet batch  (Note: this might not apply to your Company)

Payroll           Timesheet Entry             Find correct batch by pay period

Once time has been adjusted, print the timesheet batch

Payroll           Expense Reimb             Find correct batch by pay period

Print Expense Reimbursement batch

 

 

 

 

 

 

 

 

Leave Balance Processing: DO NOT CLOSE OUT FROM LEAVE REPORT SCREEN

Payroll           Processing            Leave Balances

 

1. Check selected payroll batch
   • No leave earning this pay period option not intended for TeamKeeperupload
   • Sort by Alpha required for TeamKeeper
2. Click Print leave report
3. Export report        
4.  Save file on desktop or designated folder as an XML file .
   • File name can be current pay period date but you are able to name it something different.
5. Click Export or Save.

              Import leave balances into TeamKeeper:

Log back into TeamKeeper  Accounting Import|Export     Leave balance.

1. Browse for saved leave file.
2. Click Upload Leave Balance File

 

 

Prepare Payroll (Note: this might not apply to your Company)

Payroll           Processing            Prepare Payroll

1. Check the box to Include Expense Reimbursement Batches Tab 
2. Check the box to Include Payroll Adjustments
3. Click on the “Prepare Payroll” button
4. Pop up will ask to include all deductions

 

 

 

 

 

 

 

Print Payroll and Deduction Registers (Note: this might not       apply to your Company)

1. The print payroll register box will pop up automatically with Payroll Register selected.
2. click Print
3. Print the Payroll Register and close the print screen
4. Select Deduction Register selected click Print
5. Print the Deduction Register and close the print screen

 

 

Payroll Direct Deposit

Payroll           Processing            Payroll Direct Deposit

1. Change Bank Settlement Date to Effective pay date.
   • Sort by Alpha ONLY do not sort by any other option
2. Select any of the following options to include on Paystub. (If Required)
   •  Salary, Tax Data, Agency Phone, and SSN. 
3. Enter pay date on stub-message  (Not mandatory)            
4. Create direct deposit 
5. YES
6. Save  file to desktop or designated folder

 

 

Export paystubs

The print paystubs screen will automatically pop up after the last step is complete

1. Print Paystubs to PDF and save File to desktop or designated folder
2. Export report                    
3. Select XML

• Save as XML file to desktop or designated folder  
• File name can be current pay period date but you are able to name it something different.

1. Close 
2. Yes         
3. Close           
4. SAVE PAYROLL           
5. Yes       
6.  Ok         
7.  Exit

 

Import paystubs into TeamKeeper:

Log back into TeamKeeper Accounting   Import | Export    Pay Stubs

1. Browse for saved Paystub XML file.

• DO NOT CHECK THE OVERWRITE BOX!

 

1. Click Upload Pay Stub File
2. Exit TeamKeeper.

 

 

 

 

 

CONTINUE WITH YOUR REGUALR PAYROLL PROSESS in gms software

 

"