Employee instructions are given out to every accounting and are customized to include their screenshots/codes.
Basic Timesheet Instructions
Website: oakleaftech-online.ghg.com
Username: first letter first name + middle initial + last name – example John D Smith is jdsmith
Default password: same as your user name
*Please change password after first log in.
Links available upon login:
- Employee
- Timesheet
- Leave Balance
- Personal Info
- Change Password
- General
- Blank Forms
- Employee Roster
Employee > Timesheet – Brings you to the current timesheet
Use the drop down menus under each category to select the item worked on that day.
For items worked on throughout the week, use one line entry and divide time among the days on that row. You have the option to use the in/out boxes to document your time but it is not required. Also, those hours will not automatically drop down, you must allocate your time between your available jobs.
Rules for Comp Time
- The comp time pay type must be added for the days you wish to allocate your extra hours to.
- Even though it is on the timesheet, the hours will not be added or deducted from your bank until the entire timesheet is submitted.
- Comp time does not carry over year to year.
- You are only allow to go 40 hours negative.
The timesheet comment box is for the entire timesheet period – not a specific day. Multiple comments are allowed. 
To submit a timesheet choose the “Submit” button at the top of the screen and answer “Yes” to the popup box. Your electronic signature will appear at the bottom of the screen along with a date and timestamp. Once your supervisor has approved their electronic signature will appear under the employee line.
After the timesheet has been saved the menu options at the top will change.
- Save - After each entry hit save. If you are timed out the data will not automatically save.
- Submit - At the end of the timesheet period, use the Submit button to send timesheet to supervisor for approval.
- Documents - If there is any documentation to be submitted with the timesheet (doctor note, jury note, or expense type report) use the button to attach any files.
- Printer Friendly – converts in/outs, timesheet rows, comments and activity log to PDF format.
- Leave Balance – allows you to view all balances for leave without moving away from the timesheet.
- If an error is found after submittal or a supervisor rejects your timesheet and request changes, you will be able to unsubmit and make changes. After a supervisor approved and payroll is processed, you will not be able to make any changes to the timesheet (although you can always view and print).
Employee > Leave Balance – shows the current balance but does not take into account any outstanding leave requests or what is currently on your unsubmitted timesheet. Balances are updated based on the accrual settings (monthly, weekly, etc) and once the timesheet has been submitted.
Employee > Personal Info – Allows you to update certain information visible to the administrators.
Employee > Change Password – Your account is created with a default password. Please change your password after your first log in.
- The General tab allows access to an employee roster or any blank forms the company provides.
- Time entries will not be allowed for future dates except for leave – PTO and Holiday.
- For general help on any page, click the white question mark in the top right corner of the screen.
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